Selecting the right ERP software for your business takes time and effort. It requires research into the latest products and technologies and determining what type of platform can provide the best return on investment (ROI). While the right system can help save money, provide valuable performance insights and improve productivity, hastily selecting one can mean missing important steps and requirements, which can cost your business in the long run.
The more familiar with ERP your team is, the easier it should be to select the right system. But it’s important to carefully navigate each phase of the selection process. This goes whether you’re curious about available software products, in the process of evaluating/justifying a new system or in need of a replacement system that meets organizational requirements. Perhaps you’re starting your evaluation or in the process of investigating multiple ERP systems. Even if you’ve seen enough demonstrations to make a pick, it’s important not to leave out any details.
Here are some factors to consider throughout the process.
The initial research phase should consider:
- How a modern ERP system differs from QuickBooks and other entry-level accounting software packages.
- The size and anticipated growth of your business.
- Cost/time savings by using a cloud-vendor’s hardware and software instead of buying them yourself.
- How it’s possible to improve operational flexibility and cost-effectiveness compared to a legacy ERP system.
- Support and maintenance services provided by the cloud vendor.
Compare suitable systems side-by-side and communicate with vendor staff to determine exactly what they need from a solution such as Acumatica. There are many competing software suppliers. In your evaluation, which can include product tours and free demos, look for:
- Customizable screens, navigation, and dashboards.
- Availability via log-in from a PC or any connected mobile device.
- Mobile functionality in general, an increasingly important feature.
- Applications for finance, accounting, distribution, manufacturing, project accounting, CRM and other functions.
Research and evaluation should help narrow down your list of vendors. Determine whether the solution fits your organization by looking at how different vendors compare to one another, whether the solution addresses specific issues and if it meets your future reporting and analytical needs. Scalability, flexibility and cost of implementation are other important factors. Look for:
- Flexible pricing: With Acumatica, for example, customers can choose applications, deployment models and subscription or perpetual licensing models.
- Implementation partners: Implementation affects everything from data security to long-term functionality; the right partner can mean the difference between success and failure.
- Timing: Getting from system testing and preparation to go-live can happen occur in parallel with current business processes or in phases over time. Each has its pros and cons and can be selected based on time, cost and other constraints your organization values the most.
We have shepherded many clients through the process of ERP software selection. In our experience, success comes from gaining a deep understanding of the client’s unique business needs. We help them compare product editions side-by-side to assess their features and functionality. If we can help you evaluate the right ERP for your business, let’s talk.